Copier Tips
Xerox WorkCentre 6400 in Colorado Springs
Colorado Springs: Xerox Copier
Small to mid-sized businesses in Colorado Springs have different business needs than their large corporate counterparts. While it might be tempting to purchase the same copier model used by the big guys, this could be a costly mistake. Copiers are designed to handle certain volume loads. If your business purchases an expensive copier that is not placed in an appropriate work environment, you could lose money on the investment.
The WorkCentre 6400 is a model that easily meets the needs of smaller businesses, yet still has the horsepower to perform optimally under the busiest conditions.
It features:
• Xerox’s exclusive, enabled Extensible Interface Platform
• An 80 GB hard drive
• A duty cycle of 120,000 pages per month
• Scans to email, hard drives and network folders
• Full-color touch screen
• Up to 32 ppm for color and 37 ppm for black
• Much more!
This dynamic machine comes with a total satisfaction guarantee as well as a manufacturer’s warranty. The support services are excellent; your Colorado Springs copier will always stay in business.
Common Customer Complaints Regarding Copiers
Tags: Colorado Springs Copier Leases, Colorado Springs copier leasing, Copier lease issues, Copier Leases, copier leasing, how to get the best copier lease
One Common Complaint - Contracts
One of the most common copier buying complaints deal with copier contracts. They can be confusing and unclear. We understand your frustrations after having recently just gone over our cell phone plans. The little things always seem to be key. The copier you buy in Colorado Springs is no different!
When looking at a copier contract, here are some things to look for to ensure you get the best deal you can get!
- Is there an early termination fee? The higher it is, the worse it is.
- Can a contract be canceled early? (For example, the copier always breaks…)
- Is there an up charge if you use a lot of color? (For example if you exceed 20% coverage)
- Is a tabloid print one or two clicks?
- What is the lease rate?
If you pay attention to these details, your copier purchase in Colorado Springs is likely to go a lot better for you!
If You’re A Small Buisness and Your Copier Lease is Coming Up, This is Something To Consider…
Tags: Colorado Springs Copier Sales, Copier Sales, Copier Sales Colorado Springs, Copiers for Sale Colorado Springs
Is it time for a new copier?
If you’re a small business, church, or home office who’s copier lease has just come up, there are a couple copier options you may want to look at. First, a tougher economy has meant that a lot of Colorado Springs business owners have been scaling back office operations. If your copier contract in Colorado Springs is coming up, no doubt your copier rep has been swinging by more often and taking you out to lunch. This is just what we in the copier industry do…we want your business.
However, being in sales, we want to make a profit…even if it’s not the best thing for you the consumer. So, at the risk of exposing too much of the biz, here’s a different option that could actually save you a lot of money. Buy a copier or multi-function device. Copier sales in Colorado Springs are not as profitable as long-term leases on large copiers. The reality is most small businesses have way more in a copier than they really need. A lot of the smaller Lexmarks and Xerox MFDs can EASILY handle the monthly volumes of Colorado Springs’ small businesses. Since most business owners are already used to the idea of a 4 year lease with a large copier, it’s very tempting to sell it because it’s so much more profitable for us. However, if your print volumes have lowered recently (and they’re less than 10,000 pages per month), your total cost of ownership would be much less if you consider a copier sales in Colorado Springs plan instead of a lease. Give me a call for quote or spread sheet comparison of your long-term pricing options for a copier in Colorado Springs.
A Cost-Per Print Plan Can Lock in Your Savings
Tags: Colorado Springs copiers, Copier Colorado Springs, Copiers Colorado Springs, MFP
Lock in Prices, and Check the Fine Print!
Locking in your prices is almost always a good thing when it comes to copiers in Colorado Springs. Copiers here, like everywhere, have been producing more and more value in terms of the copier quality and function. However, consumables (toner, maintenance kits, etc.) are a predictably rising cost. If you haven’t noticed in your copier lease agreement, most of them include a clause that allows for 5%-15% (generally) rise in your copier price each year.
That can break the bank if you’re a small business or non-profit! One of the programs we like to promote here in Colorado Springs is the Xerox PagePack program. It’s an amazing way to lock in savings without having to worry about consumables increasing exponentially on you. The cost per page is fixed with no coverage limits on select models of their copiers, printers, and MFPs. I’m often amused when people look at the spreadsheet of what they’ll end up saving on their color costs–its something between disbelief and a little bit of being angry at themselves for having spent so much on color copiers. Comparing copiers is essential if you’re considering purchasing one; check out our copier comparison tool to see the difference consumables can make over the life of your copier!
If you’re lease is coming up, look closely at the contract and estimate your copier rep is showing you. If the consumables allowance for price increase unspecified, discretionary, or much over 5%, you will most like get a shock the following year when you look at your monthly bill. Ask for a detailed quote, and especially ask about the consumables price increase–it will make sure you’re locking in savings instead of getting trapped in a bad contract! Give us a call for a detailed quote on your copier, color copier, or MFP in Colorado Springs.
Your Copier Will Stretch Your Budget if You Don’t Know The Answer to These Questions
Tags: Color Copiers Colorado Springs, Colorado Springs Copier, Copier Suppliers in Colorado Springs, Copier Tips, Copiers in Colorado Springs
Ask Questions to Save Your Copier Budget!
Unless you’re in the industry, it’s very difficult to know what you do and don’t need in a copier. If you don’t know exactly what you need and want, you will very likely be oversold on your next copier in Colorado Springs. Here are some basic questions you MUST know the answer to if you plan on buying the right copier or color copier for your specific needs:
1. Do I need color? How many color prints will I do per month? If I am doing very few, would buying a smaller printer meet my needs and save me a LOT of money on my next copier purchase?
2. How many black and white copies do I currently do per month? What is the maximum number I can foresee this rising to?
3. How many users will be using this machine? Would I be more efficient with two smaller copiers in different locations in the office?
4. How long do I want to commit for? Am I planning on a similar print volume in 3, 4, or 5 years?
5. How is the copier contract worded? How much can they raise my supplies cost per year…what’s the maximum?
6. What size of paper am I planning on printing? Do I need Tabloid (and is it worth the 30% + cost?)?
7. What finishing options do I need or want? Is the price of a stapler and booklet maker worth the extra cost?
If you can answer all of these questions, you will be in a perfect postion to negotiate with prospective copier reps. I ask my clients all of these questions. While it can be a bit tiring, it really does end up making sure you don’t over or under buy your next copier in Colorado Springs. For a quote or analysis of your current copier needs, feel free to give me a call for solid advice on your copier in Colorado Springs.
Green Ideas for Your Colorado Springs Copier
Tags: Copier Colorado Springs, Copiers in Colorado Springs, Green Copiers, Green Printing Colorado Springs
Green Copier Ideas
Being green is something almost everyone is open to these days. However, people usually equate being green with being expensive. If you buy green laundry detergent, it usually costs more…people think (wrongly) that’s probably how it is when it comes to office equipment.
Copiers are not green. They’re made of plastic, use petroleum based toner, and print on cut-down trees. If someone says they have a green copier, they really mean “green in comparison.” So, if you’re looking for ways to make your copier, color copier, or MFP in Colorado Springs greener, here are a few tips that will also save you money:
1. Duplex when possible. This uses less paper, and saves you money.
2. Have businesses send pdf. files to your e-mail instead of faxing to your MFP.
3. Do your copies in batches if possible. The warm up on a copier uses almost as much energy as when it’s copying. You’ll save your energy bill, and it will help your copier or MFP last longer (which is greener!).
4. Use your main copier/MFP instead of printing with smaller injet desktop printers. Small inket printers are extremely expensive to print with due to the cost of inkjet cartridges. They use much more petroleum per print than the large MFPs due to their small cartridge size. If you recycle your inkjet printers and just use your MFP, you’ll end up being greener AND saving a staggering amount of money per month!
Give us a call if you’re interested in looking at our Colorado Springs selection of the greenest copiers on the market today.
Coverage and Your Copier in Colorado Springs
Tags: Color Copier Tips, Color Copiers Colorado Springs, Copier Colorado Springs, Copiers Colorado Springs
Copiers in Colorado Springs: Understanding Coverage Can Save You Cash!
Understanding coverage is something I mentioned in my 5 tips article. It such an important component of understanding your copier costs. Copiers in Colorado Springs are the same price they are everywhere else in the country. However, as a business, school, non-profit, or church you can cut your copier expenses by up to 50% just by taking a look at your average color copy or color print. Industry averages for most copiers is 20% coverage. This is a combined total of 5% from each color.
Seeing non-profits and churches waste donated resources on color prints is sad (and frustrating as a copier sales person). If your prints have a picture that takes up half or more of your page, (depending on the colors and tint), you’re mostly likely using 5 times the toner per copy than you are expecting. A sample page I saw yesterday at a local church was around 180% coverage! If you’re buying supplies, the price per print for that copy is $1.08 instead of the $.12 they thought they were really paying!
Depending on your volume and coverage, outsourcing your color prints to a printer may end up saving you a lot of money (most copier reps will NOT tell you this!). Depending on your specific needs and color usage, a Xerox solid ink MFP with a cost per print plan can bring your color costs down to $.06 a page for any amount of coverage. It’s an amazing program and one we end up recommending for most church and non-profit copier needs. Give us a call for a look at your copier in Colorado Springs. We’ll do a free analysis of your printing/copying needs and give you a detailed soloution to save you from throwing away your cash.
Are Copier Costs Squeezing Your Budget?
Tags: Copier Contracts, Copier Plans, Copier Sales, Copiers in Colorado Springs
Are Copiers in The Springs Squeezing You?
Copier costs can get out of hand depending on your copier model or copier contract in Colorado Springs. Most people tend to spend a lot more than they should because they purchased without enough information. I can’t tell you how many people have overbought or overpaid on their copier contract because they only looked at one number: the number their copier sales rep showed them.
The number was probably “all inclusive” with “no overages” and “all maintenance included.” This is a very easy number to understand, but it is filled with margin. Unless your copier rep is a member of your church, office or business in Colorado Springs, you most likely were squeezed out of your hard earned money.
When a plan is sold with “no overages,” it really means is the quote has up to three times more copies than you really make every month. If your average volume is 10,000 monochrome copies, your plan really has 15,000 to 25,000 worth of copier toner figured into your quote. This is why, we at Colorado Springs Copier recommend overages right around your average monthly print volume: Especially for churches and non-profit organizations. With giving down this year, non-profit groups are struggling to make their monthly bills. Having a over priced copier contract they’re committed to makes budgeting even more difficult.
Another part of the plan that can cost you a lot of money is the “maintenance included” option. Maintenance is not generally that expensive, but if it’s “included” in your one number copier lease, you’re most likely overpaying.
My advice to the church administrator, non-profit director, and office manager is this: ask for a detailed quote from every copier sales group in Colorado Springs. If your copier rep is hesitant about writing a detailed price quote, you should absolutely look for another one. By buying smart, you’ll ease the squeeze on your budget and know you’re being wise with your finances. Give us a call for (a detailed!) quote on your copier contract or copier sales question here in Colorado Springs.
