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Laser Printers or Copiers in Colorado Springs

Colorado Springs: Copier or Printer

Many businesses in Colorado Springs do not want to spend time and energy just to purchase basic office equipment. To get the right machine, you have to know a little bit about each model. Our clients frequently ask us to clarify the difference between color laser printers and color copiers.

For example, the Xerox Phaser 7500 is a color laser printer. This is a good deal for some businesses, but it might not be appropriate for printing full color copies at a high monthly volume. The disadvantage of this printer is that the unit only allows you to get partial coverage on the page. To get full color, you might find yourself paying up to three times the anticipated cost!

Compare this to the Xerox WorkCenter 7525, which has a relatively low per-print cost. This is a copier in Colorado Springs that will print full pages of color without driving your costs through the roof. This could be the perfect solution for businesses that do a lot of color print marketing, brochures or special events.

The irony is the machines use the same engines, the cost per print varies from the manufacturer due to available plans on each unit. We help you make sense of the differences!

Saving Money of Copiers in Colorado Springs

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Colorado Springs Copier: Save Money

Who would not want to save money on their Colorado Springs copier? Unfortunately, there are too many businesses that end up wasting money because they did not account for certain aspects of their copier. For example, some copiers display the following features, which can increase the overall cost of the unit:

• The large 11×17 scanners
• A variety of paper sizes
• Color and other optional features
• Cost-per-click charges
• Maintenance and warranty

This list could get very long. That is why it is a good purchasing strategy to consult with others who have experience with different kinds of copiers in Colorado Springs. There is no reason that you have to learn about this the hard way.

There are other creative ways to reduce the overall cost of access to a Colorado Springs copier. Some businesses have negotiated unique arrangements. They agree to share the asset while distributing the expense of ownership among participating members. This innovative solution will not work for everyone, but it does indicate that constructing non-traditional solutions to a classic business problem is a viable alternative!

Copier Data Security in Colorado Springs

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Don't be a Victim!

Colorado Springs Copier: Total Security

Misunderstandings about copier security in Colorado can be remedied with good information. Some managers still think of copy machines as a glorified printer. However, the newer generations of copiers function in a manner similar to a computer. Therefore, a copier system must be protected just like any other computer device.

In other words, security concerns are justified. Just like your computer requires that a variety of protective measures be taken against external threats, the security of your company’s information could be compromised if the same level of care is not given to your copy machine.

These systems are known as data security kits, and they are comprised of:

• Installation, enabling and function testing — If your company does not perform these activities, your security kit might not even work.

• Encryption and internal controls – Data routing operates in a similar manner to company access restrictions. This ensures that access is granted solely on an as-needed basis.

• Https protocols are more secure than the archaic http protocol.

Data must be protected at all times. A comprehensive security system does more than merely protect the hard drive, although that is an important aspect of the security system as well.

Give us a call if you have data security concerns in Colorado Springs!

Colorado Springs Copier Leases

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Leasing a Colorado Springs Copier

Leasing a Colorado Springs copier has a variety of benefits — namely it saves you from the need for a larger initial capital overlay, and generally allows more flexible terms than a negotiated credit or installment agreement. Further, a lease specifically provides an advantage over a straight rental in that you can typically purchase the machine outright after the expiration of the term for an additional residual payment, should you so choose.Most lease contracts come with a service clause as well, that provides you the assurance that you will not have to worry about hangups, mishaps, or breakdowns that could occur during the duration of your use of the machine. This could even include a replacement of the Colorado Springs copier itself, should the machine stop functioning.

Do keep in mind that a lease or rental agreement does seem to work out to be a higher click cost than an outright purchase, especially if you were to make an immediate and full cash purchase of the machine. However, the flexibility of options these agreements provide and special tax loopholes you could take advantage of could very well offer you significant benefits that would outweigh any negatives.