Posts Tagged ‘Copier Colorado Springs’

Copier Buying Hazards — Mistakes to Avoid

Tags: Copier buying hazards, Copier Buying Tips, Copier Colorado Springs

Beware of These Copier Buying Hazards

Are you looking at buying a copier in Colorado Springs and you want to learn some common mistakes to avoid? If you do, this is where we can help you out. Before you know what to do, you need to know what not to do. Here are some basics you can take before you run off and spend a ton on your next copier.

Don’t just buy the first copier you see in Colorado Springs
Be willing to look at your own environment, from questions like “How much do I actually print or copy” to questions like, “does my work flow or proposed workflow make sense?”
Do I need tabloid capable copying?
Do I need fax?
Do I need a new copier or would a used copier work?
Do I need color or black and white only

If you just buy the first thing you see withour looking at all of the details, you may spend an extra $15,000.00 or more on your next copier purchase in Colorado Springs.

Don’t Miss the Bus With Your Copier Lease Return!

Tags: Color Copier Colorado Springs, Colorado Springs Copier Leases, Copier Colorado Springs, Copier Leases Colorado Springs, Copiers for Sale Colorado Springs

Missing the Bus is Expensive!

Today I come as the bearer of bad news. I am here to remind you to do something that your copier rep in Colorado Springs never seems to want to remind you about. You have a lease? If you do, pay attention! There is always lingo buried in that lovely fineprint which talks about things like”auto-renewals” and such. There are provisions like “This contract will auto renew on a quarterly basis if we do not receive written communciation from you that you intend to cancel the contract at the end of the lease term.” Practically, what does this mean for you and I?

Here it is in a nutshell. If you forget to send a letter over three months before the contract ends, you get to pay the current rate (no break) for at least 3 more months… and what if you wait a few months before sending that letter? The 90 day provision still applies. If you are sloppy, you could end up paying for 6 extra months on a copier contract. The timeframe to write in is called the bus. When you miss the bus, you pay for it!

Is Your Copier Budget Hitting the Mark?

Tags: Colorado Springs Copier, Copier Colorado Springs, Copier Quote Colorado Springs

Are You Hitting Your Colorado Springs Copier Budget Goals?

There are a lot of things that go into making your copier budget work…especially in this economy. It takes discipline, analysis, and occasionally some tough decisions. It’s difficult for me to watch businesses and non-profits let people go while at the same time throwing away money through ignorant copier (and color copier) management.

For instance, earlier this summer I worked up a copier and color printer quote for a real estate office using their current monthly printing volumes. They had three offices, quite a few employees, and moderate (for their size) print volumes. It took me about three hours to work up the comparison quote on a spreadsheet (mostly because I kept thinking there must be a mathematical error!). The office manager let me know she was expecting a VERY competitive quote because cost was their most important factor….”makes sense” I thought, so, like normal, I gave her a detailed quote for $73,000 LESS (over 36 months) than their current plan!!

She saw the number, looked at the machines, and told me it just wouldn’t work…given their print volume I needed to have bigger copiers. I asked her if the print volumes on the quote were correct, “yes, but we do a lot of printing.” WHAT THE HECK?? I know how much printing you do–it’s what I selected your copiers based on!

What had happened, is they had been MASSIVELY oversold on their last lease, and she was expecting to get the same sort of quote. When I offered to save them money, she didn’t believe it could be that much, and is probably going to stay with the same company that is screwing them out of a lot of cash!

Normally office managers are a little brighter, but it goes to show you how much you can overspend on your copier budget if you don’t shop around. If you’re considering laying off employees or even shutting down a branch, look at your copier budget in Colorado Springs–you may be able to make up the difference just by managing your print budget in an intelligent manner. Give me a call for a quote on your copier lease (feel free to compare copiers and MFPs) or a large-scale print analysis of your business. Looking forward to talking with you.

Lexmark X658dfe Product Review

Tags: Cheap Copier Colorado Springs, Colorado Springs Copier, Copier Colorado Springs, Lexmark X658 CO Springs, Lexmark X658dfe Colorado Springs

Lexmark X658dfe Copier

Have you been looking at copiers in Colorado Springs and trying to see what the best deal out there is? If you have been, I hope you have run into the Lexmark X658dfe multifunction copier! Why should you consider this copier in Colorado Springs when compared to the myriad of other products out there? Here are some good reasons:

At 55 pages a minute, it is extremely fast. Comes standard with duplexing
At about $4,000, it is about $3,000 cheaper than most other brands for the same speed!
It comes loaded, no scan cards or fax cards to buy…. Here are some “standard features (print, scan to E mail, scan to network, scan to usb key, fax, copy, booklet creation, stapling, paper saver, etc…)
It has a SUPER easy color touch screen! Most companies don’t even need training on the unit!
It is super easy to set up! It actually comes on a pallet, you roll it off, remove the tape and start making your first copy. No technician needed to set up the basic functions
Reliable, we have had awesome mechanical luck

If you have found a new unit in Colorado Springs at this price point with all of these features, we would be shocked. This is one of the best values in the copier industry.

Lexmark X652de Product Review

Tags: Black and White Copier, Copier Colorado Springs, Lexmark X652de, Lexmark X652de Colorado Springs, X652de Colorado Springs

Lexmark_X652de

Are you looking for a fast copier and don’t want to break the bank? Maybe the Lexmark X652de would be a good fit for you! First of all, it is fast, running at 45 pages per minute… this mfp is not your typical desktop model. It is also robust. We actually have customers who print/copy more than 10,000 pages a month on this device without mechanical headaches.

You can scan, scan to email, print, copy and fax all with this simple device. Here are some Pros and Cons on the Lexmark X652de.

PROS –

Fast
Inexpensive (Starting @ $1,799)
Great warranty

CONS –

Only scans simplex (one side) — duplex scanning comes in the Lexmark X464de or the Lexmark X654de
The cost per print is higher than the X654de, so if you do a lot of printing, you should step up a bit.

Overall, this device would work awesome for most small offices and is definately worth taking a quick look at!

A Cost-Per Print Plan Can Lock in Your Savings

Tags: Colorado Springs copiers, Copier Colorado Springs, Copiers Colorado Springs, MFP

Lock in Prices, and Check the Fine Print!

Locking in your prices is almost always a good thing when it comes to copiers in Colorado Springs. Copiers here, like everywhere, have been producing more and more value in terms of the copier quality and function. However, consumables (toner, maintenance kits, etc.) are a predictably rising cost. If you haven’t noticed in your copier lease agreement, most of them include a clause that allows for 5%-15% (generally) rise in your copier price each year.

That can break the bank if you’re a small business or non-profit! One of the programs we like to promote here in Colorado Springs is the Xerox PagePack program. It’s an amazing way to lock in savings without having to worry about consumables increasing exponentially on you. The cost per page is fixed with no coverage limits on select models of their copiers, printers, and MFPs. I’m often amused when people look at the spreadsheet of what they’ll end up saving on their color costs–its something between disbelief and a little bit of being angry at themselves for having spent so much on color copiers. Comparing copiers is essential if you’re considering purchasing one; check out our copier comparison tool to see the difference consumables can make over the life of your copier!

If you’re lease is coming up, look closely at the contract and estimate your copier rep is showing you. If the consumables allowance for price increase unspecified, discretionary, or much over 5%, you will most like get a shock the following year when you look at your monthly bill. Ask for a detailed quote, and especially ask about the consumables price increase–it will make sure you’re locking in savings instead of getting trapped in a bad contract! Give us a call for a detailed quote on your copier, color copier, or MFP in Colorado Springs.

Are You Dancing With Disaster on Your Next Copier Purchase?

Tags: Copier Colorado Springs, Copier Colorado Springs Co, Copiers Colorado Springs, Tips on purchasing a copier in Colorado Springs

Dancing with Disaster isn't Necessary

Yuck, it’s time to start getting copier quotes. You know that you’ll make 3 calls and get what will feel like 300 calls back. How can you determine who is a good partner to work with and who is not when it comes to your next copier in Colorado Springs? Here are some simple steps to follow if you are buying a copier in Colorado Springs soon.

Work with a company who has internal support to help you deal with technical issues that come up, or at the very least a good system in place to address mechanical issues. Ask questions here. What’s the minimum response time? Do you use your own technicians? Why or why not? Make sure you feel comfortable with the answers your rep provides you about copier purchases in Colorado Springs
Work with a company that carries a brand you trust. I know, this seems self explanatory. If you are not comfortable with a brand, don’t buy the device. Any time you have trouble with your copier in Colorado Springs, you’ll kick yourself.
Ask your rep questions. Ask him/her about scanning, about coverage about mtbf (mean time between failure)… Make sure your rep knows what they are talking about.
Compare pricing. Make sure that you get a few quotes. I would stroongly reccommend that you allow the rep to quote what they feel is best for your needs. You will be shocked at how wide of a spread you’ll get on your copier quote in Colorado Springs. One company will quote $6,000 for a copier, another will be $2,000 and a 3rd will be $12,000. When you see ranges like this, having asked a lot of questions will help you determine who is just trying to make a sale and who is trying to make a customer happy.

Please call us for a quote on a copier in Colorado Springs!

Green Ideas for Your Colorado Springs Copier

Tags: Copier Colorado Springs, Copiers in Colorado Springs, Green Copiers, Green Printing Colorado Springs

Green Copier Ideas

Being green is something almost everyone is open to these days. However, people usually equate being green with being expensive. If you buy green laundry detergent, it usually costs more…people think (wrongly) that’s probably how it is when it comes to office equipment.

Copiers are not green. They’re made of plastic, use petroleum based toner, and print on cut-down trees. If someone says they have a green copier, they really mean “green in comparison.” So, if you’re looking for ways to make your copier, color copier, or MFP in Colorado Springs greener, here are a few tips that will also save you money:

1. Duplex when possible. This uses less paper, and saves you money.

2. Have businesses send pdf. files to your e-mail instead of faxing to your MFP.

3. Do your copies in batches if possible. The warm up on a copier uses almost as much energy as when it’s copying. You’ll save your energy bill, and it will help your copier or MFP last longer (which is greener!).

4. Use your main copier/MFP instead of printing with smaller injet desktop printers. Small inket printers are extremely expensive to print with due to the cost of inkjet cartridges. They use much more petroleum per print than the large MFPs due to their small cartridge size. If you recycle your inkjet printers and just use your MFP, you’ll end up being greener AND saving a staggering amount of money per month!

Give us a call if you’re interested in looking at our Colorado Springs selection of the greenest copiers on the market today.

Coverage and Your Copier in Colorado Springs

Tags: Color Copier Tips, Color Copiers Colorado Springs, Copier Colorado Springs, Copiers Colorado Springs

Copiers in Colorado Springs: Understanding Coverage Can Save You Cash!

Understanding coverage is something I mentioned in my 5 tips article. It such an important component of understanding your copier costs. Copiers in Colorado Springs are the same price they are everywhere else in the country. However, as a business, school, non-profit, or church you can cut your copier expenses by up to 50% just by taking a look at your average color copy or color print. Industry averages for most copiers is 20% coverage. This is a combined total of 5% from each color.

Seeing non-profits and churches waste donated resources on color prints is sad (and frustrating as a copier sales person). If your prints have a picture that takes up half or more of your page, (depending on the colors and tint), you’re mostly likely using 5 times the toner per copy than you are expecting. A sample page I saw yesterday at a local church was around 180% coverage! If you’re buying supplies, the price per print for that copy is $1.08 instead of the $.12 they thought they were really paying!

Depending on your volume and coverage, outsourcing your color prints to a printer may end up saving you a lot of money (most copier reps will NOT tell you this!). Depending on your specific needs and color usage, a Xerox solid ink MFP with a cost per print plan can bring your color costs down to $.06 a page for any amount of coverage. It’s an amazing program and one we end up recommending for most church and non-profit copier needs. Give us a call for a look at your copier in Colorado Springs. We’ll do a free analysis of your printing/copying needs and give you a detailed soloution to save you from throwing away your cash.

Top 5 Things About Color Your Copier Rep Forgot to Tell You About Color Copiers in Colorado Springs

Tags: Color Copier Colorado Springs, Color Copiers, Color Copiers Colorado Springs, Copier Colorado Springs, Copiers Colorado Springs

Color Copiers Colorado Springs: 5 Tips to Keep in Mind

Buying or leasing a color copier in Colorado Springs should be one of those fairly easy tasks. However, like cars, insurance, or financial planning, there is a lot of information you just don’t know unless you’re in the industry. This blog is about pulling back the curtain on my industry and giving you solid advice about your next purchase of a copier in Colorado Springs.

Color Copiers can either save you lots of money by bringing your color printing/copying in-house, or it can break your monthly budget. Here are 5 tips to consider when purchasing your color copier in Colorado Springs:

1. Understand Coverage. This is how much color you’re actually putting on your prints. The quoted industry average is 20%. I saw a church flyer today that was around 180% color on the page. 20% means that it uses 5% Cyan, 5% Magenta, 5% Yellow, and 5% Black. If your page has very much color on it (at all!), you are very likely well over the 20% average. This makes color copiers very expensive if you’ve purchased one that has high toner costs.

2. The less expensive the color copier, the more expensive the toner and supplies. Don’t just buy it because it’s cheap.

3. Buy a common brand. If you’re purchasing the color copier in Colorado Springs, you want to make sure there is a local tech (who has competition) that can fix your machine quickly.

4. Figure out if leasing or purchasing is better for your needs. Both have their positives and negatives, your next color copier here in Colorado Springs should meet your budget needs.

5. Consider a cost per print plan (like Xerox’s). If you have high-coverage copies and regular monthly print cycles, you’ll end up saving a LOT of money. The key here is keeping your print plan right at your monthly needs so you don’t end up paying for prints you don’t use.

Give us a call for information, color copier advice or a copier quote in Colorado Springs. We are passionate about helping people print and copy smarter and more efficiently. We look forward to talking with you!